Chief of Staff

Who You Are:

You are a strategic, proactive and resourceful leader who thrives in a dynamic, high-growth environment. Known for your ability to balance strategic initiatives with hands-on execution, you're both an organizer and a problem-solver. You're a natural relationship builder, skilled at identifying growth opportunities and driving business development while keeping internal teams aligned with the CEO's vision. With an eye for operational efficiency and a proactive approach, you support the CEO's strategic priorities, anticipate potential challenges, and help the company achieve its growth objectives.

The Opportunity:

Join Your Data Playbook (YDP) as the Chief of Staff working directly alongside the CEO to drive both operational and growth-oriented initiatives. In this role, you'll be at the intersection of strategy and execution—overseeing high-impact projects, managing relationships with key stakeholders, and leading business development efforts. This is a pivotal role for someone excited to be a strategic partner to the CEO, balancing internal alignment and external growth opportunities to help YDP and its subsidiaries achieve its vision.

Who We Are:

At Your Data Playbook (YDP), we believe data is the most valuable asset of the 21st century. Our mission is to unlock this potential and deliver meaningful growth for eCommerce entrepreneurs worldwide.
We empower entrepreneurs by transforming their data into actionable intelligence, enabling them to identify and prioritize the most impactful opportunities for growth.
Join us in creating a future where harnessing data fuels success for every entrepreneur.

What You'll Do:

• Strategic Leadership: Lead high-impact projects, track progress across departments, and ensure alignment with the CEO’s priorities and strategic vision.
• Business Development: Research, validate, and identify growth opportunities, partnerships, and new revenue channels, including new business entities.
• Operational Efficiency: Analyze and optimize internal processes to improve efficiency, manage day-to-day operations, and proactively address potential risks.
• Relationship Management: Oversee contacts and networking opportunities aligned with business priorities, supporting fundraising and investor relations through material preparation and high-level communications to drive company growth.
• Communication: Manage and prioritize all communication channels, including email and social media, ensuring timely, accurate responses and acting as the primary contact for the CEO with internal and external stakeholders.
• People & Performance: Support hiring processes, guide staff and department heads, and implement KPIs to measure and improve team outcomes.
• Calendar & Time Management: Optimize the CEO's calendar by scheduling essential meetings, appointments, and travel. Continuously assess and prioritize tasks to align with strategic goals and ensure a balanced, efficient schedule.
• Confidentiality & Personal Assistance: Safeguard sensitive information, maintaining privacy and security at all times. Handle personal matters for the CEO, including appointments, family-related activities, and other confidential tasks as needed. 

Must-Haves in a Candidate:

• Proven ability to manage time effectively, prioritize high-impact tasks, and make data-driven decisions to achieve results.
• 3+ years of experience in a strategic role (Chief of Staff, Project Manager, Business Development) in a high-growth environment, ideally in SaaS/Agency/Consulting.
• Bachelor’s degree in Business Administration, Finance, Project Management, or a related field.
• Proven track record in business development, partnerships, or revenue-generating initiatives.
• Strong project management skills, with experience using tools like Notion, Airtable, and Asana.
• Exceptional communication and relationship management skills.
• Analytical mindset with a focus on problem-solving and proactive risk management.
• Tech-savvy, with proficiency in Google Suite, MS Office, and tools like Slack and QuickBooks.

Nice to Have in a Candidate:

• Familiarity with fundraising processes and investor relations.
• Experience with operations or project management in a startup or high-growth environment.
• Advanced skills in presentation creation (e.g., Canva, PowerPoint).

Details:

• Job Type: Full-time.
  
• Location: US, Panama, Remote.
• Salary: Competitive, commensurate with experience.
• Benefits: Opportunities for growth, and a strategic role shaping the company’s future.